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Job management for UK contractors,
in one place.
Scheduling, job sheets, RAMS, quoting, invoicing, job costing, stock, price work, CRM and timesheets — every feature your team needs, built into one platform.
Trusted by 1,500+ UK contractors
From two-person crews to 200-strong firms.
The problem
Still juggling quoting in Word,
diary on the wall,
invoicing in Xero, photos in WhatsApp?
PaperDrop pulls every part of running a contracting business into one record per job. Quote, schedule, dispatch, document, invoice, get paid — without the spreadsheet maths and the Sunday-night admin.
Every feature
Eleven dedicated tools.
One connected platform.
Each feature has its own deep-dive page. Each one talks to the next — quote becomes job becomes invoice, every cost in the right place, every signature on the right record.
Scheduling
Resource, day, week, month and timeline views — drag, drop, publish. Recurring schedules, on-call rotas, holidays inline. The Planner that survives a Monday morning.
Explore schedulingJob Sheets
Mobile job sheets with checklists, photos, customer sign-off and rich-text work completed. Auto-resume, offline-capable.
Read moreRAMS Sign-Off
Block job actions until every engineer has read, scrolled and signed the current RAMS. Audit-ready.
Read moreDropForms
Turn your existing PDFs into smart, mobile-ready templates with auto-fill, digital signatures and job syncing.
Read moreQuoting
Branded quotes in minutes. Reusable templates, itemised quantities, Labour vs Materials breakdown, scope docs.
Read moreInvoicing
Job-based invoices from your own branded domain. Two-way Xero sync. Payment plans for stage and rolling work.
Read moreJob Costing
Projected profit before you send. Quoted vs actual after. Labour, materials, mileage and expenses, all in one view.
Read moreStock
Track materials across warehouses, vans and client sites. Allocate to jobs in seconds — costs follow automatically.
Read morePrice Work
Multi-user task allocation with automated piece-rate calculations. Built for UK CIS payroll.
Read moreCRM
Every customer's jobs, files, certs and outstanding invoices on one profile. Custom fields, credit limits, multi-site.
Read moreTimesheets
Log time on the job from the phone. Weekly submit, manager approve, payroll-ready CSV. Works offline.
Read moreOr browse by role
How does your team
think about it?
Jobs
Everything from scheduling through to job sheets and margin tracking.
Browse jobsPeople & Productivity
Timesheets, holidays, expenses, mileage, CRM and user management.
Browse people & productivityFinance & Admin
Quoting, invoicing, job costing, payment plans, stock and purchasing.
Browse finance & adminConnects with
Works with the tools you already use.
XeroPaperDrop is a Xero connected app. Approved invoices and purchases flow straight into Xero with the right contact, line items and tax codes — no re-keying between systems.View integration
QuickBooksPush approved invoices and purchases from PaperDrop into QuickBooks, with transactions categorised so your bookkeeping stays tidy.View integration
Microsoft 365Let your team sign in to PaperDrop with their Microsoft 365 accounts — single sign-on with the security controls your business already runs.View integration“From onboarding to staff rollout, Matt and Jake guided us through everything. When we've needed tweaks to fit how we work, the team either escalates to the developers or finds a workaround. Nothing's too much trouble — and they keep shipping new features.”
Emma Dalton
PaperDrop is built for UK contractors across electrical, mechanical, building, fire, plumbing, HVAC, facilities and more. If you run jobs with engineers, materials and customers, it fits.
Most teams are running their first job inside a week. We help import customers and historic data, and there's a guided onboarding for everyone from the foreman to the office admin.
Yes — full two-way sync for invoices, payments and purchase items. CIS-compliant. Other accounting integrations on the roadmap.
Yes — the mobile app is built for the phone in your engineer's pocket. Works offline, syncs when there's signal. iOS and Android.
Yes — role-based permissions throughout. Engineers see their jobs, managers see their team, finance sees everything. Configure who sees which financial detail.
Yes — UK-hosted, encrypted at rest and in transit, daily backups, GDPR-compliant. We never share customer data.
One record per job.
Quote to paid.
See how PaperDrop runs your own firm — takes 30 seconds, no card, no call.