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Job Management Software
for Fire & Security Contractors
From planned servicing of fire and intruder systems to small-works installs — keep certificates, RAMS and asset history in one auditable place.
Trusted by 1,500+ UK contractors
From two-person crews to 200-strong firms.
Fire and security work is paperwork-heavy by design — every service visit, fault and install carries a certificate or report that someone, somewhere, will audit. PaperDrop pulls every cert, RAMS sign-off, photo and asset record into one place so audit prep stops being a week of pain.
The problem
The everyday problems we hear from Fire & Security Contractors.
Sound familiar? You're not alone — these are the four issues that come up most often on our discovery calls.
Service certificates pile up in the van
Fire alarm and intruder service certs sit in glove boxes for days before the office can issue them to the customer.
Asset registers go out of date
Detector counts, panel types and zone numbers don't match what's actually on site — making audits and quotes inaccurate.
PPM contracts and reactive jobs collide
Routine servicing slips because a fault callout swallows the engineer's day, with no live view in the office.
Small works don't get billed properly
Replacement detectors, extra cabling and minor remedials get done on goodwill and never make it onto an invoice.
How PaperDrop helps
Built around the way you actually work.
Each PaperDrop module maps directly onto a daily job — not abstract "modules" you'll never use.
Custom fire & security certificate templates
Build your own service certs, commissioning reports and fault reports as digital forms — captured on the app with photos, asset references and signature.
Build your certificatesRAMS for site work & live system isolation
Generate site-specific RAMS for working at height, isolating live systems and confined spaces. Engineers sign off the latest version before work starts.
See RAMSPlan PPM, faults & small works in one view
Recurring service contracts, reactive faults and small-works installs on one drag-and-drop planner — with live engineer status.
See the plannerBill small works & extras automatically
Engineers log extras and remedials directly on the jobsheet. Approved jobs sync into Xero so nothing is left behind.
Finance & XeroCompliance & certification
Audit-ready, every job.
The features that matter when a customer, insurer or regulator asks for proof.
BAFE/NSI-style audit readiness
Every service cert, RAMS sign-off, photo and engineer ID is stamped against the job. Pull a clean audit pack in minutes.
Versioned digital certificates
Updated a service cert template? Engineers always work from the latest version. Old jobs keep the version they were signed off on.
Per-site asset register
Each site holds its own asset register — panels, detectors, zones, sensors — visible to the next engineer before they arrive.
“PaperDrop transformed efficiency across our workflow.”
Ash Hare
Dave Cook Eng.
Explore the features
Built into the same one platform.
Custom fire & security certificate templates
Build your own service certs, commissioning reports and fault reports as digital forms — captured on the app with photos, asset references and signature.
Read moreRAMS for site work & live system isolation
Generate site-specific RAMS for working at height, isolating live systems and confined spaces. Engineers sign off the latest version before work starts.
Read morePlan PPM, faults & small works in one view
Recurring service contracts, reactive faults and small-works installs on one drag-and-drop planner — with live engineer status.
Read moreCommon questions
Honest answers, no fluff.
Audit-ready every visit. No more cert chasing.
See pricing for your fire & security team — RAMS, custom certs and Xero invoicing included.