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Two-way · LivePaperDrop + Xero
Two-way accounting sync, done right
PaperDrop is a Xero connected app. Approved invoices and purchases flow straight into Xero with the right contact, line items and tax codes — no re-keying between systems.
Trusted by 1,500+ UK contractors
From two-person crews to 200-strong firms.
PaperDrop runs the job — quotes, scheduling, time, materials, invoicing — and Xero keeps the books. The integration ties the two together so the same number never gets typed twice. Raise an invoice off a finished job in PaperDrop and it lands in Xero with the contact, line items and VAT codes already set. Capture a supplier bill with DropScan and the approved purchase posts straight through. Your accountant keeps working in Xero; your team keeps working in PaperDrop.
What syncs
Maintain it once in PaperDrop — it shows up where you need it.
Sales invoices
Approve an invoice off a job in PaperDrop and it's created in Xero against the right contact, with line items and tax rates carried across.
Supplier bills & purchases
Purchase invoices — including ones captured by DropScan — post into Xero. Edit a bill in PaperDrop and re-post the correction.
Contacts & customers
Customers and suppliers stay matched across both systems, so you're not maintaining two address books.
Tax & VAT codes
Tax rates map to your Xero codes so the numbers reconcile and VAT returns stay clean.
Why it matters
- Stop double-keying invoices between your job system and your accounts
- Fewer typos and reconciliation headaches at month-end
- Your accountant carries on in Xero — nothing changes for them
- Built and maintained as a Xero connected app
How it works
Connect to Xero
From PaperDrop's settings, connect your Xero organisation in a couple of clicks using secure OAuth. No spreadsheets, no API keys to copy.
Map your accounts & tax codes
Match PaperDrop to your Xero chart of accounts and tax rates once. After that, everything codes itself.
Approve — it syncs
Work jobs and purchases as normal. When you approve an invoice or bill in PaperDrop, it flows into Xero automatically. Nothing posts until a person approves it.
Works with
Better together.
Invoicing
Raise invoices off finished jobs — they sync to Xero with the right contact and tax codes.
Read moreDropScan
Capture supplier invoices by photo or PDF; approved bills post straight through to Xero.
Read moreJob Costing
Costs and revenue tie back to Xero, so quoted-vs-actual stays in step with your books.
Read more“PaperDrop makes great work memorable for our clients.”
Team member
TruBuild
Yes. PaperDrop connects directly to Xero using Xero's official, secure connection — you authorise it once from inside PaperDrop and can disconnect any time from your Xero account.
Invoices, bills, contacts and tax codes flow between PaperDrop and Xero so you maintain them in one place. The job-management work happens in PaperDrop; the accounting lives in Xero.
No — that's the whole point. Approve an invoice or supplier bill in PaperDrop and it's created in Xero with the contact, line items and tax codes already filled in.
Yes. Edit the purchase invoice in PaperDrop and re-post the correction to Xero, so your books reflect the change without manual edits in two places.
Tax rates in PaperDrop map to your Xero tax codes, so VAT carries across accurately and your returns reconcile.
Yes — the integration connects PaperDrop to your existing Xero organisation. If you're not on Xero yet, talk to us about the best set-up for your business.
PaperDrop + Xero.
Connect it in minutes.
See how PaperDrop works with Xero — no card, no call, no commitment.