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Job Management Software
for Refrigeration Engineers
Built for cold-chain reliability — manage 24/7 callouts, planned servicing and asset history per site without the WhatsApp chaos.
Trusted by 1,500+ UK contractors
From two-person crews to 200-strong firms.
Commercial refrigeration is unforgiving — a failed cold room costs your customer real money every hour. PaperDrop helps refrigeration teams dispatch out-of-hours callouts fast, hold a clean asset history per site, and keep F-Gas records audit-ready without the engineer chasing paperwork after midnight.
The problem
The everyday problems we hear from Refrigeration Engineers.
Sound familiar? You're not alone — these are the four issues that come up most often on our discovery calls.
24/7 callouts dispatch slowly
Out-of-hours, the on-call engineer has no view of who's nearest or what was done last time at this site.
No clean asset history per site
Past faults, parts fitted and gas charges live in someone's head or a paper folder in the office.
F-Gas logs end up scattered
Leak checks, refrigerant added and recovery records aren't centralised — making compliance reviews painful.
Reactive work isn't fully billed
Late-night parts, mileage and engineer time get forgotten by the time the office sees the job sheet.
How PaperDrop helps
Built around the way you actually work.
Each PaperDrop module maps directly onto a daily job — not abstract "modules" you'll never use.
Fast dispatch for 24/7 callouts
See live engineer location, current job and previous visits to that site — dispatch the right engineer in seconds.
See the plannerF-Gas, leak check & service templates
Build your own refrigeration service, leak check and F-Gas record templates — captured on the app with photos and signature.
Build your recordsPer-site asset history & van stock
Every cold room, chiller or display unit has its own history. Parts on the van flow into the job and the invoice.
See stock controlEngineer hours, mileage & out-of-hours pay
Time on job, travel time and mileage flow back from the app — feeding payroll and the customer's invoice.
See people managementCompliance & certification
Audit-ready, every job.
The features that matter when a customer, insurer or regulator asks for proof.
F-Gas evidence per site & per asset
Leak checks, refrigerant added and recovered are stored against the asset — not just the job — so audits are fast and accurate.
RAMS for cold rooms & confined spaces
Site-specific RAMS, versioned and signed off by engineers before work starts in cold rooms, plant areas or confined spaces.
Customer-ready service reports
Issue a clean service report or callout summary the moment the engineer signs off — no waiting for the office to type it up.
“PaperDrop gave us the tools we needed to grow quickly.”
Jack Tooley
Tooley Eng.
Explore the features
Built into the same one platform.
Fast dispatch for 24/7 callouts
See live engineer location, current job and previous visits to that site — dispatch the right engineer in seconds.
Read moreF-Gas, leak check & service templates
Build your own refrigeration service, leak check and F-Gas record templates — captured on the app with photos and signature.
Read morePer-site asset history & van stock
Every cold room, chiller or display unit has its own history. Parts on the van flow into the job and the invoice.
Read moreCommon questions
Honest answers, no fluff.
Cold-chain reliability without the paperwork chaos.
Get a price for your refrigeration team — including F-Gas templates, RAMS and Xero invoicing.