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Drop it.
Don't type it.
Upload a supplier invoice, a receipt, or a whole bundle of invoices in one PDF — PaperDrop's OCR reads each one, splits the bundle automatically, matches the supplier and purchase order, and prepares the purchase. You just review and approve.
- Supplier
- BuildSupply Ltd
- Invoice no.
- INV-4471
- Date
- 12 Jun 2026
- Net
- £1,240.00
- VAT (20%)
- £248.00
- Total
- £1,488.00
Illustrative — drop a PDF or photo, DropScan reads and matches it, you approve.
Trusted by 1,500+ UK contractors
From two-person crews to 200-strong firms.
The problem
Still keying in
every supplier invoice?
Supplier, dates, amounts, VAT, line items?
Manual data entry from supplier documents is the most tedious part of purchase processing — and where the costly typos creep in. DropScan reads the document for you, checks the maths and VAT, and matches it to the right supplier and purchase order. Nothing is created until a person approves it.
In plain English
What is DropScan?
DropScan is PaperDrop's built-in OCR scanner for supplier invoices and receipts. Drag a PDF or photo onto PaperDrop and AI extracts the supplier, dates, amounts, VAT and line items, validates the maths, and matches it to your existing suppliers and purchase orders. It even handles PDFs with several invoices inside — splitting a bundle into one review card per invoice automatically. You review the extracted detail side-by-side with the original, then approve — and it flows straight into your normal Purchases and Xero/QuickBooks process. It's native to PaperDrop: no separate tool, no extra login, no re-keying between systems.
What's inside
Read. Match. Approve.
AI document reading
Drop a PDF or photo. DropScan extracts the supplier, dates, amounts, VAT and line items — no form to fill in.
Smart supplier & PO matching
DropScan suggests the right supplier and purchase order, so coding and allocation are mostly done for you.
Maths & VAT checks
Figures are validated automatically and flagged where they don't add up or vary from the purchase order.
Side-by-side review
Original on one side, extracted detail on the other. Check at a glance, fix anything, move on.
Approve & next
Work through a stack quickly with a list-and-review layout built for high purchase-invoice volume.
Straight into Xero / QuickBooks
Approved invoices post through your existing Purchases and accounting flow — no separate subscription.
Drop the bundle. We'll handle the rest.
Suppliers and office scanners don't always hand you one invoice at a time. Drop a PDF with several invoices inside and DropScan splits it automatically — one review card per invoice. Whether it's one invoice or twenty in a single scan, you drag it in the same way you always have. No more opening Acrobat, no more splitting PDFs by hand.
One upload, many cards
A bundled PDF becomes one review card per invoice — each badged 'Part 2 of 4' so you can see the whole set at a glance.
Only the right pages
Open a card and you see just that invoice's pages in the viewer — never the whole bundled PDF.
Reviewed independently
Approve, reject, match to a PO or send for review one invoice at a time — no different from a single upload.
Original preserved
The parent file is kept for your audit trail, but never gets in the way during review.
Built for the way invoices really arrive
Builders' & steel merchants
A month's deliveries exported as one PDF with separate invoices inside.
Plant & equipment hire
Weekly statements that bundle several delivery dockets together.
Office MFP scans
Eight paper invoices fed through the scanner in one go — a single 8-page PDF.
Supplier portals
'Download all open invoices' hands you one combined PDF.
How it works
Drop it.
Review. Approve.
01
Drop it in
Drag a supplier invoice or receipt — PDF or photo — onto PaperDrop. No form, no manual keying.
02
DropScan reads & matches
AI extracts every field, checks the maths and VAT, and suggests the supplier and purchase order to match against.
03
Review & approve
Check the extracted detail beside the original, fix anything that needs it, and approve. It posts to Purchases and Xero/QuickBooks — nothing is created until you do.
“From onboarding to staff rollout, Matt and Jake guided us through everything. When we've needed tweaks to fit how we work, the team either escalates to the developers or finds a workaround. Nothing's too much trouble — and they keep shipping new features.”
Emma Dalton
Drop a PDF or photo onto PaperDrop and AI extracts the supplier, dates, amounts, VAT and line items, then matches them to your suppliers and purchase orders. You review and approve — DropScan never creates anything on its own.
Yes. Drop a bundled PDF — a bulk supplier export, or a multi-page office scan where a stack of invoices went through the feeder in one go — and DropScan splits it automatically into one review card per invoice, each showing only its own pages. Review, match to a PO and approve each one independently. The original file is kept for your audit trail.
No. A person reviews and approves every document. DropScan reads, checks and prepares; you stay in control the whole way through.
Not yet. DropScan currently works from document upload (PDF or image). Capturing invoices straight from email or screenshots is on the roadmap — coming in a future release, not this one.
Amounts are processed in GBP. Invoices in other currencies still upload, but you'll get a manual-adjustment prompt so the figures stay right.
Yes. Once you approve, the invoice flows into your normal Purchases process and posts through your existing Xero or QuickBooks connection — no separate tool or subscription.
DropScan is rolling out in a controlled release, organisation by organisation. If you don't see it yet, it's on the way — get in touch to join the rollout.
Pairs well with
Better together.
Drop it in.
Don't type it.
See DropScan read a real invoice and prepare it for approval — built right into PaperDrop.